Turnkey AI Waypoint for RFP/RFX
- Generate an RFP response in minutes with the click of a button.
- Accelerate proposal response time by 17X with 10X greater throughput.
- Respond with 40X greater accuracy using patented GenAI and Blockify®.
The world thinks in files. We think in Ideas®
Waypoint – RFPs and RFX Reimagined
Existing Proposal Tools: Why They Fall Short and How We’re Changing the Game
In the world of business, the ability to swiftly and effectively respond to RFPs (Requests for Proposals) can be the difference between landing a big contract and missing out on a crucial opportunity. Unfortunately, the tools available for managing these proposals have not kept pace with recent advancements in AI and are not designed for the needs of large enterprises. They are often outdated and clunky platforms that are retrofitted with AI features. If they are AI-enabled, they were quickly built and brought to market for small business users and are not properly engineered for the scale and security that large organizations require.
The Shortcomings of Traditional RFP Tools
Many RFP solutions available on the market today are designed for smaller companies and do not offer the advanced features needed by larger organizations. Tools that pre-date Generative AI, operate on a multi-tenant basis or out-dated single tenant architecture, lack Single Sign-On (SSO) functionality, and struggle to handle the demands of thousands to tens of thousands of users. Their security protocols frequently fail to meet the stringent infosec and customer data standards required for IT audits conducted by large corporations such as Fortune 500 companies. On the other hand, older enterprise-grade tools that were developed before the rise of AI technology have been awkwardly updated to incorporate AI features, instead of being originally created with AI integration as a core focus. Furthermore, some long-standing providers have incrementally added so many features to their products that they have become too complex and bloated, leading users to utilize only a small portion of the available functions and confused by the added complexity. They also end up paying for more capabilities than they need.
Introducing a Modern Solution: Our RFP Tool
Turnkey AI’s Waypoint software is designed for today’s businesses, featuring a sleek user interface and breaking down data barriers across teams with a cohesive system using blocks of trusted modular information, called IdeaBlocks®, stored in a Content Encyclopedia® RFP repository. This ensures that proposal content remains fresh and in sync with the company’s latest offerings and competitive landscapes without creating the data silos that come with legacy RFP tools. Our company pioneered the building of a GenAI-first platform using our patented Blockify® technology, which improves the accuracy of large language models and making a RFP response content management workflow faster. With Waypoint, users can quickly sift through volumes of trusted information in seconds to find the best blocks of your organization’s content to use in each section of their proposals. Waypoint also allows you to quickly enable our GenAI platform with past winning proposal content to greatly increase your organization’s odds of winning more proposals using proven and validated content from your best RFPs. Simplicity and ease of use are core to our design philosophy, and our team is dedicated to incorporating only the most essential features that alleviate the burden of creating winning RFPs in a fraction of the time, while also optimizing learn-ability, freeing your sales and proposal teams to work on other business-critical tasks.
The Power of IdeaBlocks
The use of IdeaBlocks in our tool allows your proposal library content to be modular and easily updated. This modular content can be quickly propagated to all relevant proposals, ensuring accuracy, consistency, and higher win rates. These IdeaBlockss are not only useful for RFP responses but can also be utilized to create executive summary presentations of your RFP if you are down-selected as a finalist in the bid. Additionally, you can quickly power many other use cases, including create other document types using the Turnkey AI media generation capabilities, power other AI models, or embed content on your website, all with ease from the source content blocks. .
Waypoint – RFPs and RFX Reimagined
Our Waypoint solution leverages the Blockify AI to extract key information from text and audio, generating structured reports and documents tailored for any industry. Built on our patented IdeaFORGE® platform, Waypoint helps users create, manage, and utilize content effectively, driving massive business value and transforming business and digital operations in today’s AI powered business workflows.
The Role of IdeaFORGE® in RFPs
IdeaFORGE® acts as a content encyclopedia, organizing critical information into Modular Component IdeaBlocks. Each IdeaBlock answers a specific question and can be presented in various media formats, making it a powerful tool for supporting RFP tools. This organized and up-to-date content repository ensures that your organization has a single source of truth for valuable RFP answers while also extending to other content and knowledge management use cases.
Conclusion
The need for a robust, scalable, and secure RFP tool is clear, and our solution is perfectly positioned to meet these needs. By leveraging modern technology and innovative approaches like IdeaFORGE® and Waypoint, we are not only improving the RFP response process but also enhancing the overall efficiency and effectiveness of organizational content management. This strategic approach ensures that enterprises can achieve massive outcomes in business and digital transformation, setting a new standard in the industry.
Graphic Designed RFP Proposal: An analysis of our customer base shows an average reduction in time of 99% to generate an output in this format. Automation through IdeaFORGE results in an average time savings of 248 hours per output in this format, and an average work product acceleration of 99x the legacy method.
Iternal’s platform allows users to easily select Modular Components® of content called IdeaBlocks® and quickly assemble them into a desired output fully automated.
Automate 40-70%
Graphic Designed RFP Proposal PDF Content Creation
Save ≈92%
of Time and Information, Content, and
Knowledge related OPEX
What’s Graphic Designed RFP Proposal Sales Enablement
Highly customized and beautifully illustrated proposals are traditionally reserved for the most valuable customers and opportunities due to their highly specialized technical and creative requirements as well as the cost associated with producing. Often times these documents will use a specialized graphic design program like Adobe InDesign to produce the final output.
MASSIVE Outcomes
For enterprise organizations that manage multiple products, IdeaFORGE® can simplify and align how information about a portfolio is managed, shared, and kept up to date. Our technology enables easy visibility, editing and management of all portfolio information regardless of the media format. Now you can truly enable your teams to rely on a single source of truth.
IdeaFORGE’s modular component Storybuilding technology allows users to personalize content at the Idea Level®. This means you can have the flexibility to quickly add or remove content based on an individual audience member’s needs, desires, and expectations. Further the media format you’re using to communicate the story no longer requires specialized skill sets to build. Any user, with any skill set can build a video, slide deck, audio, or text based story in the same amount of interactions.
IdeaFORGE® is the definitive Structure for Business Storytelling. Our technology is able to organize, manage, modify, and categorize many different types of data data that used to be considered unstructured including video content, slide deck presentations, audio files, word documents, plain text and more. In addition to providing structure to the data, we can build new content with that data quickly and easily.
Our Obsession with quality user design and experience is seen in how easy a user can build content in IdeaFORGE. Your team’s ability to respond and interact with audiences increases dramatically when using IdeaFORGE. Now every user is empowered to build highly personalized stories with just a few minutes and a few clicks of the software in a variety of media formats that used to take hours, days, or even weeks to produce using legacy methods.
Creating content for organizational and business uses can be a time consuming and difficult process. IdeaFORGE’s Patent-pending software and methodology streamline and optimize the way your creative teams approach content creation, allowing for more effective delegation based on skill set and improved collaboration.
IdeaFORGE® has been designed to allow a user to action on assignments quickly and easily and complete their work with as little wait time as possible. We have developed a highly efficient process for workflow and delegation, that is built into the software, which allows contributors to engage when needed and complete their work in smaller deliverables that can be output more efficiently. Gone are the days of waiting days or weeks for a full keynote speech to be drafted before review.
IdeaFORGE’s Idea Level® content methodology allows evolution of a message to keep pace with the rapidly accelerating world of technology we live in. When a IdeaBlock is updated or requires revision, that block can be changed once within IdeaFORGE® and can be instantly pushed out with update to all dynamic sources which use that content, without requiring you to have to recreate or update content manually.
Using IdeaFORGE® the average estimates for reduction in content creation costs are more than 93% based on the amount of content that can be created and shared using the tool. In addition to building stories more effectively, your teams will be able to utilize media formats like video and audio in a cost effective way for use cases that were previously cost prohibitive.
Aligning content within an organization is a big lift on its own, but even more challenging is ensuring partners and channel networks are also up to date. IdeaFORGE® makes it easy for Partners to always have access to the latest and most up to date content, and receive updates to content that has been changed dynamically.
Because IdeaFORGE® separates content at the Idea Level® into modular components, your security and / or privacy teams can control the flow and sharing information at the component level ensuring more granular control over content that ever before.
IdeaFORGE® makes it easy to deliver content in a variety of different media formats for publication across many different channels. For sources that are IdeaFORGE® dynamic content enabled, that content can be updated instantly.
Acting as the Content Encyclopedia® for your organization, IdeaFORGE® allows fast and easy searching of information, and presents the right information using your best, most knowledgeable subject matter experts, in a variety of formats to maximize learning.
Time is our most limited resource and IdeaFORGE® makes scaling your best and brightest before effective through video content. Now your executive leadership team can represent your brand anytime, anywhere, and your subject matter experts can share critical information to audiences without physical time limitations.
